Most businesses have a long list of small, repetitive, judgment-light tasks that consume hours every week. Invoice matching. Sales list cleansing. Lead qualification. Inbox triage. Document processing. ORBX builds and runs the AI automations that absorb that work, on a fixed monthly fee.
You describe a problem. We design an automation, build it, deploy it, monitor it, and report on it. You read the report and pay the invoice.
These are the highest-value automations we are most often asked to build. Yours might be different. Each is tailored to your tooling, your data and your existing processes.
Incoming invoices matched to purchase orders, GL codes, and supplier records. Exceptions flagged. Three-way match automated. Saves your finance team hours every week.
Inbound leads enriched with company data, scored against your ICP criteria, and routed to the right salesperson. Bad-fit leads filtered out before they hit the queue.
Generic shared inboxes (info@, support@, sales@) categorised, prioritised and draft-replied. Real responses still go through a human, but the triage and first draft happen in seconds.
PDFs, scans, contracts, application forms. Extracted, structured, validated and pushed into your systems. Replaces manual data entry with audit trail.
Your CRM cleaned and enriched on a schedule. Stale records flagged. New prospects identified that match your ICP. Updated weekly without anyone touching it.
Weekly business summaries from across your tools. Sales pipeline movement, support ticket trends, finance highlights. Delivered to your inbox without a person assembling it.
No long discovery phase, no exploratory consulting. We are an engineering team that builds working automations and runs them.
30 to 60 minute call. We agree the automation, the inputs, the outputs, and the success criteria. Fixed setup fee and monthly run rate confirmed.
2 to 6 weeks depending on complexity. We build, test, integrate with your tools, and run side-by-side with your existing process for sign-off.
The automation runs in production. We monitor it, fix issues without you knowing, and absorb tooling cost into your monthly fee.
Monthly report: tasks processed, time saved, errors caught, exceptions raised. You see exactly what you are paying for.
Most consultancies charge by the hour, which means the longer something takes, the more they earn. We charge a fixed fee, which means the better something runs, the more profitable it is for us.
You know what each automation costs every month. No timesheet drift, no support hour overage, no unexpected line items.
If an automation breaks, fixing it is on us. Our incentive is to build robustly. Your incentive is to keep paying because it keeps working.
6-month minimum to cover the build investment. After that, rolling monthly with 30 days notice. If we are not earning our keep, you cancel.
One-off setup fee plus a fixed monthly run rate. Setup scales with complexity, monthly fee scales with volume processed and tooling cost. Call us with the problem you want solved and we will give you a price on the first conversation. Final price confirmed at scope.
Whichever is right for the job. Often: Microsoft Power Automate, Make, Zapier, n8n for orchestration. OpenAI, Claude, Azure OpenAI for AI tasks. Custom Python or Node where needed. We pick the tool, you do not need to.
UK data residency wherever the underlying tooling allows it. AI calls go through API endpoints with no training opt-in. Standard contractual data processing terms under UK GDPR. Documented for your audit pack.
It usually replaces work that nobody enjoyed doing. The conversations we have are about freeing your team to do higher-value work, not about headcount reduction. If your goal is reduction, that is your call, not ours.
We monitor every automation in production. Issues are usually fixed before you notice. If something does break visibly, we own the fix. Built into the monthly fee.
Yes. The code, configuration and credentials are documented from day one. After the minimum term, you can take it in-house with a 30-day handover. No ransom, no lock-in clause.
Book a 20-minute discovery call to talk it through. We will tell you whether it is a good candidate for automation, what it would cost, and what the realistic return looks like. If it is not the right fit, we will say that.
Book a discovery call